Privacy policy

Last updated: 13.10.2025

1. Introduction

One Ocean ("we", "us" or "our") is committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use and protect your personal data when you interact with our website.

Contact information:

Organization: One Ocean
E-mail: contact@oneoceanweek.no
Address: Kaigaten 4, 5020 Bergen
Phone: +47 995 65 996
Contact person for privacy: Ole Reinert Berg-Olsen

2. Legal basis

We process personal data in accordance with:

The Personal Data Act
The Danish Data Protection Agency's guidelines
EU General Data Protection Regulation (GDPR)

3. What personal data we collect

3.1 Organizer information

When someone creates an event on the One Ocean Week platform, we collect:

Name
Your phone number
Email address

This information is collected via a contact form on the website.

3.2 Newsletter subscription

When you sign up for our newsletter, we collect data:

Email address

3.3 Information collected automatically

Technical data: IP address, browser type, device information, operating system
Usage data: Pages visited, time on site, click data
Analytics information: Collected through Plausible to improve the functionality of the website

4. How we use your personal data

4.1 Organizer information

We use the contact information from organizers to:

To publish event information on the website
Communicating with organizers about their event
To manage and coordinate One Ocean Week activities

Legal basis: Consent when submitting an event form

4.2 Newsletters

We use your email address for:

To send newsletters about One Ocean Week events
Sharing news and updates for attendees and partners
To inform about future events and opportunities

Newsletters are sent approximately monthly, but the frequency can vary.

Legal basis: Consent when signing up for newsletters

4.3 Site analysis

We use Plausible for:

To analyze website traffic and user behavior
To improve the user experience on the website
To ensure the availability and performance of the website

Legal basis: Legitimate interest in improving the website

5. How we share your personal data

5.1 Service providers

We share personal data with the following service providers:

Alf Gundersen (website development):

Develops and maintains the WordPress website
Have access to submitted information for technical support and maintenance

MailJet:

Email marketing platform for sending newsletters
Processes email addresses for newsletter subscribers

Plausible:

Website analytics tools
Collects anonymized user data for analysis purposes

5.2 Public publishing

Organizer information (name and contact details) will be published on the One Ocean Week website as part of the event information, allowing participants to contact the organizer directly.

5.3 External enrollment systems

We do not use registration systems ourselves. If an event requires registration or tickets, we refer to the organizer's external website (e.g. Pindena at pameldingssystem.no). These external systems have their own privacy policies for which we are not responsible.

5.4 Statutory disclosures

We may disclose personal information if required to do so by law, court order, or to protect the rights, property, or safety of One Ocean, our users, or others.

5.5 International transfers

We do not transfer personal data outside Norway. Although One Ocean Week has international participants, all personal data is processed in Norway.

6. Photography and video recording

One Ocean Week events are public gatherings where photography and video recording takes place.

6.1 Public photography

Employees take photos and videos during the events
The images and videos are used on the website, social media and in newsletters
Since the events take place in a public place, this is considered public photography under Norwegian law
We do not obtain consent for photography at public events

6.2 Use of images

Photos and videos are published for:

Documentation of One Ocean Week activities
Marketing of future events
Sharing on social media and in communication materials

6.3 Your rights

If you do not wish to be photographed during a public event, please inform the staff on site. If your image appears in our materials and you wish to have it removed, please contact us. We will consider your request in accordance with applicable law.

7. Storage time

We retain personal data only for as long as is necessary for the purposes described in this policy:

Organizer forms: Kept indefinitely or until you request deletion.
Newsletter subscription: Until you unsubscribe or request deletion
Website analysis: Anonymized according to Plausible's policy
Photographs/videos: Kept indefinitely for historical documentation and marketing purposes, unless you request removal

8. Your rights

You have the following rights regarding your personal data:

8.1 Right of access

You can request a copy of the personal data we hold about you.

8.2 Right to rectification

You can request that we correct incorrect or incomplete personal data.

8.3 Right to erasure

You can request deletion of your personal data under certain circumstances.

8.4 Right to restriction of processing

You can request that we restrict how we use your personal data.

8.5 Right to data portability

You can request that we provide your personal data in a structured, machine-readable format.

8.6 Right to object

You can object to processing based on legitimate interest or for direct marketing.

8.7 Right to withdraw consent

Where processing is based on consent, you can withdraw it at any time.

8.8 Right to complain

You have the right to complain to the Norwegian Data Protection Authority:

Website: www.datatilsynet.no
E-mail: postkasse@datatilsynet.no
Phone: +47 22 39 69 00

To exercise your rights, please contact us at: contact@oneoceanweek.no

9. Cookies and tracking technology

We use cookies and similar technologies to improve your website experience.

See our cookie policy here.

9.1 Types of cookies we use

Necessary cookies: Required for the functionality of the website
Analytics cookies: Plausible is used to understand how visitors use the website

9.2 Your choices for cookies

You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the website.

10. Safety measures

We implement appropriate technical and organizational measures to protect your personal data against:

Unauthorized access
Accidental loss
Destruction or damage
Illegal treatment

Safety measures include:

Encrypted connections (SSL/TLS)
Access control and authentication
Secure data storage
Automatic deletion of organizer forms after 60 days

No method of transmission over the internet is 100% secure. We cannot guarantee absolute security, but are constantly working to maintain appropriate security measures.

11. Links to third parties

Our website may contain links to external websites, including organizers' registration sites. We are not responsible for the privacy practices or the content of third party websites. We encourage you to read the privacy statements of any external websites you visit.

12. Changes to this privacy policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology or legal requirements. The "Last Updated" date at the top of the policy indicates when it was last revised.

Significant changes will be communicated through:

Notification on our website
Email notification to newsletter subscribers

13. Newsletters and marketing communication

13.1 Subscription

When you subscribe to our newsletter, you will receive:

Information about the upcoming One Ocean Week event
Updates on ocean sustainability initiative
News about One Ocean Expedition
Opportunities for engagement and participation

13.2 Unsubscribing

You can unsubscribe at any time by:

Click on the "unsubscribe" link in the emails we send
Contact us directly at contact@oneoceanweek.no

14. Data controller

The controller of your personal data is:

One Ocean
Kaigaten 4
5020 Bergen, Norway
E-mail: contact@oneoceanweek.no
Phone: +47 995 65 996
Contact person for privacy: Ole Reinert Berg-Olsen

For questions about this privacy policy or how we handle your personal data, please contact us using the information above.

Acknowledgement: By using our website, submitting event information or signing up for our newsletter, you acknowledge that you have read and understood this privacy policy.

ONE OCEAN WEEK

ONE OCEAN